Facilitator Roles & Responsibilities

These are the general roles and responsibilities for the session facilitator:

As a session facilitator you are responsible for the process, not necessarily the content. Your overall objective is to accomplish the learning objectives for the session. This is accomplished through the use of the questions and other material contained in the learning plan for the session you are facilitating. Content questions from the community should be reflected back to the community to have them find their own answers. This is consistent with the peer-learning process being utilized. Recognize that facilitation, like any other skill, takes practice. We are all learners in this process. Seek support from others, and offer them support when they serve as group facilitators.
Review the learning plan associated with the session you are to facilitate. Pay particular attention to the learning objectives and organization of the group session. Determine if there are any areas where clarification is required.
Schedule the session when as many community members can be present as possible. Verify that the meeting room has a flipchart with sufficient paper and markers. A PC, projector, and screen may also be needed for some sessions.
Contact all community members prior to the session to verify they understand and are working toward completing the pre-session assignment.
Make sure that all new members or guests are introduced. This would be a good time for everyone to do a round of introductions. This process also needs to be repeated a number of times for new groups, until relationships begin to form.
As part of the opening introductions or as a stand alone icebreaker, pose a Question of the Day. The purpose is to focus everyone's attention while creating a relaxed environment.
Facilitate the session using the learning plan and other necessary material. It is recommended that you read Meeting Management to gain some understanding of this role.
After the session, follow up with all community members to verify they understand and are working toward completing the post-session assignment.
If there is a change of facilitators, assist the next facilitator in making a seamless transition. Offer suggestions that would benefit the next facilitator.

Definition of terms used in this leadership development training:

Chart - capture ideas and write them on a flip-chart. The key is to link what is heard to something visual. This material can also be saved for use after the session.
Session - the time when all community members are gather together in person.

Additional resources:

Facilitation (Face-to-Face and On-line)

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Transformative Networking – connecting change leaders to enable self-organized grassroots change.
http://groups.google.com/group/transformative-networking

Next Steps – While still conceptual, transformative networking offers the possibility of leading change through the networking of those already interested or involved in similar initiatives, effectively tearing down existing silos of practice that exist across disciplines and fields of work. The next step is to develop a proof of concept built on the theoretical underpinnings above, possibly using Google Wave as the collaboration platform. Included will be identifying the minimal structure and governance required to enable self-organization within the network while not constraining what might emerge. Join this initiative and help create the future of organizing - networking communities of interest.
http://groups.google.com/group/transformative-networking

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